How do I send scanned items?

To send scanned items, you'll generally need to scan the document, save it to your device, and then attach it to an email or other sharing platform. Here's a breakdown of the process:

1. Scanning the Document:

• Using a Scanner/Printer: Place the document on the scanner bed or in the document feeder. Initiate the scanning process through the scanner's control panel or software on your computer.
• Using a Mobile App: Many mobile apps, like Adobe Scan, Microsoft Lens, or CamScanner, allow you to scan documents using your phone's camera. These apps often provide features like automatic edge detection and image enhancement.

2. Saving the Scanned Document:

• Choose a File Format: Save the scanned document as a PDF file. PDF is a widely compatible format that preserves the document's formatting. Other options include JPEG or TIFF, but PDF is generally preferred.
• Select a Resolution: For most documents, a resolution of 300 DPI (dots per inch) is sufficient. Higher resolutions may result in larger file sizes.
• Name the File: Give the scanned document a descriptive name, making it easy to identify later.

3. Sending the Scanned Document:

• Via Email:

  1. Open your email client (e.g., Gmail, Outlook, Yahoo Mail).
  2. Create a new email message.
  3. Click the "Attach" button (usually represented by a paperclip icon).
  4. Browse your computer or device to locate the saved scanned document.
  5. Select the file and click "Open" or "Attach."
  6. Add the recipient's email address, a subject line, and any necessary message body.
  7. Send the email.

• Via Cloud Storage:

  1. Upload the scanned document to a cloud storage service such as Google Drive, Dropbox, or OneDrive.
  2. Share the file by generating a shareable link and sending it to the recipient. You can often set permissions (e.g., view-only, edit access) for the shared file.

• Via Fax (if required): While less common, if the recipient requires a fax, you can use an online fax service that allows you to upload a PDF and send it as a fax.

Example using Gmail:

1. Open Gmail in your web browser.
2. Click "+ Compose" to start a new email.
3. Click the paperclip icon at the bottom of the compose window. This is the "Attach files" button.
4. Navigate to the folder where you saved the scanned document.
5. Select the document and click "Open". Gmail will upload the file.
6. Enter the recipient's email address, a subject, and your message.
7. Click "Send".

Important Considerations:

• File Size Limits: Be mindful of file size limits imposed by email providers. If the scanned document is too large, consider compressing it or using cloud storage.
• Security: If the scanned document contains sensitive information, consider password-protecting it before sending. Most PDF software allows you to add password protection.
• Legibility: Ensure the scan is clear and legible. Adjust scanner settings or retake the scan if necessary.