How to create a zip file in Outlook?

You can't directly create a zip file within Outlook. Outlook doesn't have a built-in feature for creating zip archives. Instead, you create the zip file using your operating system's tools, and then attach it to an Outlook email. Here's how to create a zip file before attaching it:

Steps to Create a Zip File (Windows):

1. Select the Files: Locate the file(s) or folder(s) you want to compress into a zip file using File Explorer.
2. Multiple File Selection: If you need to include multiple files, hold down the Ctrl key while clicking on each desired file or folder.
3. Right-Click: Once you've selected all the items, right-click on the selection.
4. Send To: From the context menu, select Send to.
5. Compressed (zipped) folder: Click on Compressed (zipped) folder. This will create a new zip file in the same location as the original files. The zip file will be named based on the first file you selected, but you can rename it.

Steps to Create a Zip File (macOS):

1. Select the Files: Locate the file(s) or folder(s) you want to compress in Finder.
2. Multiple File Selection: If needed, hold down the Command key while clicking on each file or folder you want to include.
3. Right-Click (or Control-Click): Right-click (or Control-click) on the selected items.
4. Compress: Choose "Compress [number] Items" from the context menu. This creates a new zip archive in the same folder.

Attaching the Zip File to an Outlook Email:

1. Open Outlook and Start a New Email: Create a new email message in Outlook.
2. Click "Attach File": In the email composition window, click on the "Attach File" button (usually represented by a paperclip icon).
3. Browse and Select: Navigate to the location where you saved the zip file you just created.
4. Insert: Select the zip file and click "Insert."

Now, your zip file is attached to your email and ready to be sent.