To save highlights when creating a PDF document from another file, you typically need to export the file and select an option to include annotations or notes.
The process involves exporting your document to the PDF format and ensuring that annotations, which include highlights, are embedded in the resulting file.
Steps to Export and Save Highlights in a PDF
Follow these steps to create a PDF file that includes your highlights from the original document:
- Choose the File menu, then select Export…. This action initiates the process of converting your current document into a different file format.
- In the export options, you will typically find a File Format dropdown menu. Select "PDF" from this list.
- Crucially, look for options to include annotations or notes. Select the "With Embedded Notes" option. Highlights are often considered a type of note or annotation by software.
- Choose a location on your computer where you want to save the new PDF file.
- Press OK or Save to create the PDF with your highlights included.
By following these steps and selecting the "With Embedded Notes" option during the export process, your highlights will be preserved and viewable in the final PDF document. This method ensures that annotations made in the source file are carried over into the portable PDF format.
Important Considerations:
- The exact menu names and options may vary slightly depending on the software application you are using (e.g., word processor, note-taking app, etc.) to create the PDF. However, the core concept of exporting to PDF and embedding notes/annotations remains consistent.
- This method applies when you are creating a PDF from a document where you have made highlights. If you are looking to save highlights made within an existing PDF using a PDF reader/editor, the method involves saving the PDF itself, as highlights made directly in a PDF are usually saved automatically within the file upon saving the document.
