To fax a photocopy, you will follow the standard process for sending any physical document using a fax machine or a multi-function printer.
Faxing a photocopy is essentially the same process as faxing any other paper document. You will use a fax machine or a multi-function printer (one that can scan and fax) to send the image of the document to the recipient's fax number.
Steps to Fax Your Photocopy
Sending your photocopy via fax involves a few simple steps. It's a straightforward process whether you're using a dedicated fax machine or a printer with fax capabilities.
Here are the key actions you need to take:
| Step | Action | Details |
|---|---|---|
| 1. Prepare Document | Ensure the photocopy is clean and free of staples or tears. | This prevents paper jams and ensures a clear transmission. |
| 2. Place Documents | Put your document facedown on the scanner glass or in the automatic document feeder (ADF). | Use the scanner glass for single pages or delicate documents. Use the ADF for multiple pages. Ensure it's properly aligned. |
| 3. Enter Fax Number | Dial the recipient's fax number using the keypad on the machine. | Include the area code and any necessary country codes. You may need to add '1' before the area code for long distance. |
| 4. Send the Fax | Press the "Fax," "Start," or corresponding send button on the machine. | The machine will scan the document(s) and begin dialing the number. |
| 5. Wait for Completion | Wait for the machine to confirm the fax has been sent. | The machine display will typically show a progress message and a confirmation or error report. |
| 6. Collect Your Documents | Retrieve your original photocopy(ies) from the scanner glass or the ADF output tray once complete. | Always remember to take your documents back. |
Understanding the Process
When you fax a photocopy, the machine scans the document and converts the image into data. This data is then transmitted over a phone line to the receiving fax machine, which converts the data back into an image and prints a copy of the original document.
Using the Automatic Document Feeder (ADF) is ideal for sending multiple pages efficiently, as the machine will feed them through automatically. For single pages or sensitive documents you don't want to risk damage, placing the document directly on the scanner glass is recommended. Ensure the document is correctly oriented according to the machine's indicators.
After dialing the number, the machine will connect to the recipient's fax machine. If the line is busy or the machine doesn't answer, you may need to try again. Successful transmission is usually confirmed with a report printed by your machine, indicating the number of pages sent and the result.
Remember to collect your original photocopy from the machine after the fax process is finished.
