Managing access in Figma is essential for controlling who can view, edit, or administer your design files, projects, and teams. It involves setting permissions at various levels to ensure secure and collaborative workflows.
Understanding Access Levels in Figma
Figma allows you to manage access at different levels, providing granular control over your work:
- File Access: Controls who can view or edit specific design files or prototypes. You can invite individuals or generate shareable links with varying permission levels (view or edit).
- Project Access: Determines who within a team can access and manage the files contained within a specific project.
- Team Access: Manages who can join a team and their default permissions for new projects and files created within that team.
- Organization/Workspace Access: (For Organization or Enterprise plans) Provides central control over users, teams, design systems, plugins, and sharing settings across the entire organization. The steps provided in the reference focus on managing team access settings within the Admin area, which is part of organization-level management.
Managing Team Access Settings via the Admin Panel
Based on the provided reference, here are the specific steps to manage access settings for a team using the Admin panel in Figma:
- Click Admin in the file browser. This action typically takes you to the administrative interface for your organization or workspace.
- Make sure the correct workspace appears at the top left of the Admin section, then select the Teams tab. This ensures you are managing settings within the intended organizational unit and are viewing the list of available teams.
- Navigate to the team you'd like to edit and click on the More menu (usually represented by three dots). This allows you to access team-specific actions.
- Select Manage access settings to open the Access settings panel for that particular team. Within this panel, you can configure various permissions and controls related to team membership and content access.
By following these steps, administrators can control settings like whether the team is open or closed to new members, who can invite users, and default permissions for team content.
Other Ways to Manage Access
While the Admin panel provides central control over team settings, individual file and project access is managed directly from the file or project interface:
- Sharing Files: Open the file, click the Share button in the top right corner, and invite collaborators via email or create shareable links with 'Can view' or 'Can edit' permissions.
- Managing Project Permissions: Within a project, you can manage project-level access for team members, often allowing you to set different roles like 'Can view', 'Can edit', or 'Admin' for that specific project.
Effectively managing access at all levels ensures that your design process is secure, collaborative, and efficient.
