To compress a file (or folder) on most operating systems, you can create a zipped folder. This reduces the file size, making it easier to share and store. Here's how:
Steps to Compress a File (Creating a Zipped Folder):
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Locate the File or Folder: Find the file or folder you want to compress on your computer.
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Select the File/Folder: Click to select the file or folder.
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Compress (Zip) the File/Folder:
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Windows:
- Right-click on the selected file or folder.
- In the context menu, hover over "Send to."
- Click on "Compressed (zipped) folder."
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macOS:
- Right-click (or Control-click) on the selected file or folder.
- Select "Compress [filename]" from the context menu. (e.g. "Compress MyDocument.docx")
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A new zipped folder is created. The zipped folder will appear in the same location as the original file or folder. The default name is often the same as the original file or folder.
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Rename the Zipped Folder (Optional):
- Right-click on the newly created zipped folder.
- Select "Rename."
- Type in the desired new name and press Enter.
Explanation:
When you compress a file or folder, you're essentially creating a "zipped" archive. This archive uses algorithms to reduce the file size by removing redundant data. The original file is not altered in this process; a new, smaller, compressed copy is created. The recipient of the zipped file will need to "unzip" or "extract" the contents to access the original file(s).
Why Compress Files?
- Reduce File Size: Makes files smaller for easier email attachment and faster uploading/downloading.
- Save Storage Space: Compressing large files can free up valuable disk space.
- Archive Files: Organize and compress multiple files and folders into a single, manageable archive.
