To email HR about your final settlement, clearly state that you haven't received it and request its prompt processing. Here's a template and guidance:
Subject: Request for Final Settlement - [Your Name] - Employee ID [Your Employee ID]
Email Body:
Dear [HR Contact Person Name],
I am writing to follow up on my final settlement. My last day of employment with [Company Name] was [Date]. I have not yet received my final settlement payment.
Could you please provide an update on the status of my final settlement and an estimated date of when I can expect to receive it?
If any documents or information are required from my end to facilitate the process, please let me know immediately.
Thank you for your time and assistance.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Personal Email Address]
Key Considerations:
- Accuracy: Double-check all dates and your employee ID.
- Professional Tone: Maintain a polite and professional tone throughout the email. Avoid accusatory language.
- Specifics: While the template is concise, ensure it contains all necessary details. If you know of any specific pending dues (e.g., reimbursement), mention them briefly.
- Follow-up: If you don't receive a response within a reasonable timeframe (e.g., a week), send a follow-up email. Consider escalating to a higher authority within HR if necessary.
- Legal Requirements: Understand your local labor laws regarding the timeframe for final settlement payments. This can provide context and urgency to your request.
- Documentation: Keep copies of all communication with HR, including your resignation letter and any acknowledgment receipts.
Example with Specifics:
Subject: Request for Final Settlement - Jane Doe - Employee ID 12345
Dear [HR Contact Person Name],
I am writing to follow up on my final settlement. My last day of employment with Acme Corp was October 26, 2023. I have not yet received my final settlement payment.
In addition to my regular salary dues, I also have an outstanding expense reimbursement request for $200 related to travel expenses incurred on October 15, 2023 (Expense Report attached).
Could you please provide an update on the status of my final settlement, including the expense reimbursement, and an estimated date of when I can expect to receive it?
If any further documents or information are required from my end to facilitate the process, please let me know immediately.
Thank you for your time and assistance.
Sincerely,
Jane Doe
555-123-4567
[email protected]
