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How to Create a Template in Gmail?

Published in Gmail Templates 3 mins read

Creating a template in Gmail is a straightforward process that allows you to quickly send frequently used emails. Here's how:

Steps to Create a Template in Gmail:

  1. Open Gmail on your Computer: Access your Gmail account through your web browser.

  2. Compose a New Email: Click the "Compose" button located at the top left of your Gmail interface. A new message window will appear.

  3. Enter Your Template Text: In the compose window, type the content you want to save as a template. This could include greetings, standard paragraphs, closing remarks, or any other text you frequently use. For example, if you often send customer service responses, you might create a template with a standard greeting and problem-solving steps.

  4. Access More Options: At the bottom of the compose window, look for the three vertical dots (More options). Click on it.

  5. Navigate to Templates: In the "More options" menu, hover over "Templates." A submenu will appear.

  6. Save Your Draft as a New Template: In the "Templates" submenu, click "Save draft as template," and then select "Save as new template."

  7. Name Your Template: A pop-up window will appear, prompting you to give your template a name. Choose a descriptive name that will help you easily identify the template later (e.g., "Customer Service Response," "Meeting Invitation"). Click "Save."

Now, your template is saved and ready to use!

Using Your Template:

To use your created template:

  1. Open a new compose window.
  2. Click the "More options" (three vertical dots) at the bottom.
  3. Hover over "Templates."
  4. Under "Insert template," select the name of the template you want to use. The template content will automatically populate the compose window.

Important Considerations:

  • Enable Templates: Before creating templates, make sure the feature is enabled in your Gmail settings. Go to Settings (gear icon) > See all settings > Advanced. In the "Templates" section, select "Enable" and then click "Save Changes" at the bottom.
  • Updating a Template: To update an existing template, load the template into a new email, make your changes, and then "Save draft as template," but this time choose "Overwrite template" and select the template you wish to update.

Creating templates saves time and ensures consistency in your email communications.

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