To clarify, it appears you're asking how to share your Google Admin calendar with people, rather than how to "add" them as in adding them to your organization. Here's how you can control how your users share their calendars with people inside and outside your organization:
Sharing Calendar Settings in Google Admin
The process for managing how users share calendars, and hence, adding access for individuals, revolves around the Sharing settings in your Google Admin console. Here's a breakdown:
- Sign In: Start by signing into your Google Admin account. Remember, this account should not end in @gmail.com.
- Access Calendar Settings: Navigate to the Calendar settings within your Google Admin console.
- Locate Sharing Options: Find the "Sharing settings" section within the calendar configurations.
- Configure External Sharing: Look for "External sharing options". Here, you can choose the levels of access your users can grant to people outside of your organization.
- This setting controls the sharing capabilities of your users. Options typically range from no external sharing to sharing with varying levels of detail.
Here’s a table summarizing what these options might mean:
| Setting Option | Description |
|---|---|
| No sharing allowed | Users cannot share their calendars with anyone outside the organization. |
| Free/Busy only | Users can share only if they're free or busy, without specific event details. |
| Share all event details | Users can share all details of their calendar events with others outside your organization. |
| Share with permission | Users can share with others outside your organization with specific permissions (e.g., read, write) |
Practical Insights:
- Organization-Wide Settings: These settings you configure affect how all users within your organization share their calendars.
- Individual Calendar Permissions: Users still need to go to their own calendar settings to then share their calendar with the people they want, within the constraints you set.
- Consistency is Key: Setting consistent rules across your organization helps to maintain security and privacy.
- Review Periodically: It’s good practice to periodically review your sharing settings to ensure they align with your organizational needs and policies.
In conclusion, controlling calendar sharing is done through the Admin console. You’re not directly adding individuals to your organization’s calendar, but rather setting the sharing capabilities for all users, which then allows them to add people to their calendars by sharing the calendar as needed.
