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How do I add Google calendars to each other?

Published in Google Calendar 3 mins read

You can add Google calendars to each other by subscribing to a calendar using its URL or by sharing a calendar with specific people. This effectively overlays the events from the added calendar onto your primary calendar view.

Here's a breakdown of the two main methods:

Method 1: Adding a Calendar Using Its URL (ICS Link)

This method is useful if you have the Internet Calendar Subscription (ICS) URL of the calendar you want to add. This is a read-only subscription; you can't make changes to the original calendar.

  1. Obtain the ICS URL: The owner of the calendar you want to add needs to provide you with the ICS URL. This URL usually ends in .ics.

  2. Open Google Calendar: Go to Google Calendar in a web browser.

  3. Add the Calendar via URL:

    • On the left-hand side, find the "Other calendars" section.
    • Click the "+" sign next to "Other calendars".
    • Select "From URL".

  4. Paste the URL:

    • In the "URL of calendar" box, paste the ICS link you obtained.
    • Click the "Add calendar" button.

  5. Confirmation: The new calendar will appear under the "Other calendars" section on the left-hand menu. Events from this calendar will now be displayed on your main calendar.

Method 2: Sharing a Calendar Directly

This method allows the calendar owner to grant specific permissions to individuals, such as "See only free/busy (hide details)", "See all event details", or "Make changes to events." This is more appropriate if you need more than just a read-only view.

  1. Owner Shares the Calendar: The owner of the calendar you want to add needs to share it with your Google account email address. They can do this by:

    • Opening Google Calendar.
    • Hovering over the calendar they want to share on the left and clicking the three dots (More options).
    • Selecting "Settings and sharing".
    • Under "Share with specific people", clicking "Add people".
    • Entering your email address.
    • Choosing the appropriate permission level from the dropdown menu ("See only free/busy (hide details)", "See all event details", or "Make changes to events").
    • Clicking "Send".

  2. Accept the Invitation (if necessary): You might receive an email invitation to accept the shared calendar. Follow the instructions in the email to add the calendar to your view. Sometimes, it will automatically appear in your Google Calendar under "Other calendars."

  3. Calendar Appears: The shared calendar will then appear under the "Other calendars" section on the left-hand menu.

In Summary:

Adding Google calendars to each other provides a convenient way to view multiple schedules in one place. You can either subscribe using the ICS link (read-only) or have the calendar shared with you directly for more granular access and control.

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