To add an event to a group calendar in Google Calendar, you invite the group to an event that you create. Here's how:
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Create an Event: First, create a new event in your Google Calendar. You can do this by clicking on a time slot directly in the calendar, or by clicking the "Create" button. Learn more about creating events.
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Add the Group as Guests: When editing the event details, locate the "Add guests" field.
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Enter Group Name: Type the name of the Google Group (or email list) you want to invite into the "Add guests" box. As you type, Google Calendar will suggest matching groups from your contacts.
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Select the Group: Click on the correct group name from the suggestions to add the entire group to the guest list.
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Save the Event: Click "Save." Google Calendar will then ask if you want to send invitation emails to the group members.
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Send Invitations (Recommended): Choose "Send" to notify all members of the Google Group about the new event. Choosing "Don't send" will add the event to the calendars of the group members without sending an email notification.
Important Considerations:
- Group Permissions: You need permission to invite the group to events. If you don't have permission, the group won't appear in the "Add guests" suggestions.
- Group Type: This method works best with Google Groups set up as email lists.
- Individual Member Calendars: Adding a group this way adds the event to each individual member's calendar, not to a separate, shared "group calendar." If you require a shared calendar that anyone in the group can edit, you'll need to create a separate calendar and share it with the group.
