To open a shared Keynote presentation, you have two primary methods: finding it in iCloud Drive if you've accessed it before or using the original invitation link.
When someone shares a Keynote presentation with you, accessing it is straightforward whether it's your first time opening it or you've collaborated on it previously.
Methods for Opening a Shared Keynote Presentation
Here are the ways you can open a shared Keynote file:
Method 1: Opening a Previously Accessed Shared Presentation
If you have opened the shared presentation before, Keynote saves a shortcut or the file itself in your cloud storage, making it easy to find again.
- Look for it in the Keynote folder of iCloud Drive.
- Navigate to your iCloud Drive.
- Locate the
Keynotefolder. - Your shared presentations, alongside your own documents, should be available there.
- Simply click or tap the presentation file to open it in Keynote.
Method 2: Opening a Shared Presentation Using the Invitation Link
If this is the first time you are accessing the shared presentation or you cannot find it in iCloud Drive, the original invitation is your key.
- Click the link in the invitation you received.
- This invitation could have been sent via email, Messages, or another app.
- Clicking the link will typically open the presentation directly in Keynote.
- If asked, sign in to your Apple Account. You may need to verify your identity or link the shared presentation to your Apple ID to access it, especially the first time.
Quick Reference Table
| Situation | Action to Take |
|---|---|
| Already opened the presentation | Look for it in the Key Keynote folder of iCloud Drive |
| First time opening or can't find | Click the link in the invitation you received, and, if asked, sign in to your Apple Account |
By following these steps, you can easily access and collaborate on shared Keynote presentations. Remember to ensure you are signed in with the Apple ID to which the presentation was shared.
