Shelf reading is essentially checking that books are in the correct order on the shelves by reviewing their unique identifiers, known as call numbers.
As defined, shelf reading is when you read every call number on a shelf to ensure that it is in the proper order. This process is often done as you shelve new or returned items. You are responsible for shelf reading as you shelve. This ensures that areas receiving the most use are kept tidy. The primary goal is maintaining the organizational system so that library users and staff can easily find materials.
The Shelf Reading Process
While the core action is reading call numbers to check order, the practical steps involve a systematic approach. Here's a breakdown of how shelf reading is typically performed:
Understanding Call Numbers
Before you begin, it's crucial to understand the shelving system used (e.g., Library of Congress Classification, Dewey Decimal Classification) and how call numbers work within that system. Call numbers are the unique addresses for items in the library and dictate their specific location on the shelves. They are typically found on the spine of the book.
Example Call Number (Library of Congress):
| Element | Description | Example |
|---|---|---|
| Primary Class | Main Subject Area (Letters A-Z) | P |
| Secondary Class | Sub-topic (Numbers 1-9999) | R |
| Cutter Number | Author/Work Specific (Letter + Numbers) | 6053 |
| Date | Publication Year (Often) | I5 |
| C45 | ||
| 1998 |
Books are ordered first by the initial letters, then by the numbers following, then by the Cutter number(s) which combine letters and numbers, and finally by the year.
Step-by-Step Shelf Reading
Based on the principle of reading call numbers to ensure proper order, the process involves:
- Select an Area: Start with a manageable section of shelving. High-use areas, as mentioned in the definition, are priorities for keeping tidy.
- Begin Reading: Start at the beginning of the shelf, typically from the left.
- Examine Each Book: Pick up (or carefully look at) the first book and read its call number.
- Compare with the Next: Move to the next book and read its call number. Compare the two call numbers to ensure the second book's call number correctly follows the first one according to the library's shelving system.
- Identify Out-of-Place Items: If a book's call number is not in the correct sequence (either earlier or later than it should be), it is out of place.
- Correct Placement: Gently pull the out-of-place item. If its correct location is nearby, reshelve it immediately in the proper spot. If it belongs far away or in a different section, place it on a book truck to be reshelved later.
- Continue Down the Shelf: Proceed book by book, comparing each item to the one preceding it, until you reach the end of the shelf.
- Move to the Next Shelf: Once a shelf is completed, move to the shelf below it (in a standard stack) or the next shelf in the sequence for that section and repeat the process.
- Address Problem Areas: Pay extra attention to areas known for frequent use or those that appear particularly messy.
Why Consistent Shelf Reading Matters
As the reference highlights, the primary purpose of shelf reading is to ensure that it is in the proper order. This regular checking, especially as you shelve, helps to:
- Maintain the integrity of the library's catalog and physical arrangement.
- Make it easier for patrons and staff to find materials.
- Prevent books from becoming "lost" on the shelves.
- Keep the collection looking organized and accessible.
By consistently reading call numbers and verifying order, library staff contribute significantly to the functionality and tidiness of the collection.
