Any Other Business (AOB), also known as "Any Other Matter" or "Any Other Competent Business," is an agenda item in meetings. It provides a dedicated space for participants to raise issues or topics not included in the pre-planned agenda. This allows for flexibility and addresses unforeseen or emergent concerns.
Understanding AOB's Purpose and Use
AOB serves a vital role in effective meeting management. As noted in articles like "In Hindsight: Making Effective Use of “Any Other Business”" from the Security Council Report, its usage has increased significantly in recent years, highlighting its importance. The article on meeting trends by iBabs highlights that despite careful planning, unexpected discussions inevitably arise, making AOB a valuable tool. This is further supported by "© whatyouneedtoknow 2016 Any Other Business (AOB)" which states that AOB is commonly used to address matters that weren't initially on the agenda.
While many agendas incorporate AOB, its legal implications are sometimes questioned. A question on towncouncillor.com asks about the legality of making decisions under AOB. While specific legal rules vary, the key is ensuring transparency and adherence to established meeting procedures.
Practical Applications and Examples of AOB
- Addressing urgent issues: Suppose a critical system failure occurs during a meeting. AOB allows immediate discussion and action.
- Raising unforeseen concerns: A team member might discover a conflict of interest. AOB provides a formal platform to address it.
- Facilitating open communication: AOB fosters a more inclusive environment. Participants feel comfortable bringing forward matters not anticipated in the formal agenda.
Managing AOB Effectively
To maximize the benefit of AOB, consider these practices:
- Time constraints: Allocate a specific time limit for AOB discussions to prevent the meeting from running excessively long.
- Prioritization: Encourage participants to prioritize issues, focusing on the most pressing concerns.
- Documentation: Keep detailed records of all discussions and decisions made during the AOB segment.
Several resources, such as the Parks Community UK sample meeting agenda, illustrate how AOB is commonly integrated into meeting structures. In contrast, others suggest exploring alternatives like adding items to the main agenda or holding separate briefings where it is needed. Discussions on platforms like Roberts Rules of Order highlight the importance of aligning AOB with the meeting’s governing rules.
