To move a motion in a meeting, you need to formally propose a specific action for the group to consider. This process ensures clarity and follows parliamentary procedure, allowing the group to discuss and decide on the proposal.
How to Formally Propose an Action
Moving a motion is the standard way to bring new business or a specific proposal before the members of a meeting. It requires you to clearly state what you want the group to do. Once proposed, the motion needs support from another member before it can be discussed or voted upon.
The Key Steps to Moving a Motion
Moving a motion is a straightforward process involving a few key steps to ensure it is properly introduced to the group.
- Getting the Floor: Before you can speak or propose anything, you must gain recognition from the presiding officer (usually the chairperson). This is often done by raising your hand and waiting to be called upon. Once the chairperson acknowledges you, you "have the floor" and the right to speak.
- Stating Your Motion: Once you have the floor, state the motion as “I move (state your motion here).” For example, you might say, "I move that we approve the budget as presented" or "I move that the next meeting be held on Tuesday." Be clear and concise about the specific action you are proposing.
- Getting a Second: After you state your motion, another member must indicate their support for it. This is called "seconding" the motion. Once the chairperson has heard your motion, any member may second it by saying, “I second the motion,” indicating approval of the motion.
Why Seconding is Crucial
A second is required to show that at least one other person in the meeting believes the motion is worth considering. This prevents the meeting's time from being taken up by proposals that have no support among the members. A motion may not be discussed or voted on unless it is seconded. Once seconded, the motion is officially before the group for discussion and potential action.
Example of Moving a Motion
Here is a simple example of the interaction:
- (Member raises hand)
- Chairperson: "Yes, John?"
- John: "I move that we form a subcommittee to investigate fundraising options."
- (Another member): "I second the motion."
At this point, the motion is seconded and is ready for discussion by the group.
Summary Table
| Action | How You State It | Requirement | Purpose |
|---|---|---|---|
| Propose a Motion | "I move..." | Must have the floor | Introduce a proposal for group action |
| Support a Motion | "I second the motion" | Any member can second | Show support for considering the motion |
| Proceed | N/A (Requires a second) | Motion cannot be discussed or voted without it | Ensure sufficient interest exists |
By following these steps, you can effectively propose actions and contribute to the decision-making process in a meeting.
