A consent agenda is a meeting tool that streamlines the approval process for routine and non-controversial items. It groups these items together so they can be approved with a single vote, instead of addressing each one individually.
Understanding Consent Agendas
Definition
According to Roberts Rules of Order, a consent agenda, also referred to as a "consent calendar," is a method of grouping routine discussion points into a single agenda item. This allows a governing body to make decisions on multiple items at once instead of requiring separate motions for each.
How It Works
Here's how a consent agenda typically functions:
- Grouping of Routine Items: The agenda is structured to include routine and non-controversial items. These could be minutes from the previous meeting, financial reports, or minor procedural matters.
- Single Approval: Instead of discussing and voting on each item separately, the consent agenda allows for these items to be approved with a single motion and vote.
- Removal Option: If a member has concerns or wants to discuss a specific item, it can be removed from the consent agenda and addressed separately.
Why Use a Consent Agenda?
- Efficiency: It saves valuable meeting time by avoiding lengthy discussions on routine issues.
- Focus: It allows the group to concentrate on more complex and strategic topics.
- Productivity: By moving quickly through standard items, meetings can become more productive and efficient.
Example of a Consent Agenda
| Item # | Description |
|---|---|
| 1 | Approval of Minutes from Previous Meeting |
| 2 | Financial Report for March |
| 3 | Approval of Minor Budget Adjustments |
| 4 | Acceptance of Committee Reports |
This table demonstrates how multiple routine items are grouped into a single consent agenda.
Benefits of Using a Consent Agenda
- Reduces time spent on non-controversial items.
- Allows for efficient use of meeting time.
- Encourages a streamlined approach to approvals.
- Fosters more strategic discussions.
Practical Insights
- It is important that all members have reviewed the information for all items on the consent agenda beforehand.
- Clear communication about what qualifies for the consent agenda is crucial.
- Always have a process for removing items from the consent agenda if discussion is necessary.
