A meeting motion is a proposal put before a meeting for discussion and decision.
In the context of a meeting, a motion serves as the formal way to introduce a topic or action item that requires group consideration and a vote. It's the starting point for decision-making in structured group settings like association meetings, board meetings, or committee gatherings.
Understanding Meeting Motions
According to standard procedures, a motion is specifically defined as:
- A proposal that is put before a meeting for discussion and a decision.
This means someone in the meeting puts forward an idea or action they want the group to consider and either approve or reject.
The Path from Motion to Resolution
The journey of a motion doesn't end with its proposal. What happens next depends on the group's decision:
- Discussion: Once proposed and often seconded (depending on the rules), the motion is opened for discussion among the meeting participants.
- Decision: The group votes on the motion.
- Resolution: If a motion is passed it becomes a resolution. A resolution is the formal adoption of the proposal by the meeting.
The Importance of Resolutions
Resolutions carry significant weight:
- They are binding, meaning the organization or group must act according to what the resolution dictates.
- They should be recorded in the minutes of the meeting. This ensures a formal record of the decisions made, providing clarity and accountability.
Rules Governing Motions
The specific rules for how motions are proposed, discussed, amended, and voted upon are typically outlined in the organization's governing documents or procedures. As the reference notes:
- An association's rules will outline how motions should be dealt with.
These rules ensure that meetings are conducted orderly, that everyone has a fair opportunity to contribute, and that decisions are made transparently. Following established procedures for handling motions is crucial for effective and legitimate meeting outcomes.
