How to Scan with Office 365?

To scan with Office 365, you'll typically use a scanner in conjunction with a compatible application (like OneDrive) or an email program. Office 365 itself doesn't have a direct "scan" function, but relies on connecting to a scanning device and then utilizing an Office 365 application to store or share the scanned document.

Here's a breakdown of the common methods:

1. Scanning and Saving to OneDrive:

   • First, Ensure Your Scanner is Set Up: Verify that your scanner is properly connected to your computer and the necessary drivers are installed.

   • Scan Your Document:

     1. Open your scanner software (this usually comes with the scanner or can be downloaded from the manufacturer's website).
     2. Place your document on the scanner bed, usually face down.
     3. Close the scanner lid.
     4. In the scanner software, configure the scan settings (resolution, color/black and white, etc.).
     5. Start the scan.

   • Save to OneDrive:

     1. Once the scan is complete, save the file to your computer. Choose a file format like PDF for documents.
     2. Open OneDrive on your computer. If you don't have the desktop app, you can access OneDrive through your web browser.
     3. Upload the scanned file to OneDrive. You can drag and drop the file or use the "Upload" button.

   Now, the scanned document is accessible from any device where you're logged into your Office 365 account.

2. Scanning and Emailing via Outlook (Office 365 Email):

   • Scan as described above.
   • Create a New Email: Open Outlook (or your Office 365 email web interface).
   • Attach the Scanned Document: Create a new email and attach the scanned file (the PDF or image you created during the scan) to the email.
   • Send the Email: Send the email to yourself or the intended recipient.

3. Using Mobile Apps (OneDrive or Office Lens):

   • For mobile devices, Microsoft offers apps like OneDrive and Office Lens that can be used to scan documents using your phone's camera.
   • OneDrive: Open the OneDrive app and tap the "+" icon, then select "Scan."
   • Office Lens: Download and open the Office Lens app. It automatically detects document edges and allows you to crop and enhance the image.
   • Both apps will allow you to save the scanned document directly to your OneDrive account, making it accessible from any device.

Key Takeaways:

• Office 365 doesn't directly control the scanning process. It relies on interacting with scanned documents through other applications or devices.
• OneDrive is often the central hub for storing and sharing scanned documents within the Office 365 ecosystem.
• Mobile apps like OneDrive and Office Lens offer convenient scanning options using your smartphone or tablet.