How to Manage OneDrive Admin?

To manage OneDrive as an administrator, you'll primarily interact with user accounts through the Microsoft 365 admin center. Here's how you can manage OneDrive access for users based on the provided reference:

Steps to Manage User OneDrive Access

Here’s a step-by-step guide, leveraging the information from the provided reference:

1. Access the Microsoft 365 Admin Center:
   • Log in to the Microsoft 365 admin center using your Global Admin credentials.
2. Locate the User:
   • Navigate to Users and then Active users.
   • Find and select the specific user whose OneDrive you want to manage.
3. Generate a OneDrive Link:
   • In the User Details Panel, click on the OneDrive option.
   • Select Create link to files. This action will generate a direct link to the user’s OneDrive.
4. Access User OneDrive:
   • Click on the generated OneDrive link. This will redirect you to the user's OneDrive page.
5. Switch to Classic OneDrive:
   • Once on the OneDrive page, click on the Return to classic OneDrive option.

Admin Capabilities

The steps above provide the basic method for accessing user OneDrive files as an admin. By gaining this access, you can:

• View Files: Inspect the content stored within the user’s OneDrive for any administrative or compliance needs.
• Manage Files: Potentially perform file management tasks if required, such as moving, deleting, or reorganizing files in the user’s OneDrive.
• Troubleshoot Issues: Address issues that users may be experiencing with their OneDrive, by directly viewing and analyzing their storage.

Important Considerations

• Global Admin Role: You must have the Global Administrator role in Microsoft 365 to perform these actions.
• Privacy: When accessing user files, be mindful of privacy concerns and always follow your organization’s policies.
• Classic vs Modern View: The steps mention switching to classic OneDrive. The modern OneDrive interface offers similar functionalities and can be used instead of classic mode, if preferred, with the required actions possibly accessible via different menu paths.

Step	Action	Description
1	Admin Center Login	Access the Microsoft 365 admin center with Global Admin rights.
2	Locate User Account	Navigate to Active Users and find the user for OneDrive management.
3	Create OneDrive Access Link	Generate a link to access the user's OneDrive files.
4	Access User OneDrive Files	Click the generated link to access the user’s OneDrive.
5	Return to Classic View (Optional)	Switch to the classic OneDrive view for specific actions if required.