To delegate a calendar in Outlook, you share it with another person and assign them delegate access permissions.
Delegating your calendar in Outlook allows another person to manage it on your behalf, beyond just viewing it. This is especially useful for administrative assistants or colleagues who need to schedule meetings or respond to invitations for you. Based on the provided reference for the new Outlook experience, here are the steps to delegate your calendar:
Steps to Delegate Your Calendar in New Outlook
The process is straightforward and involves accessing your calendar settings to grant specific permissions to another user.
- Select Calendar: Open the new Outlook application. In the navigation pane (usually on the left side), locate and select the Calendar icon to view your calendar.
- Access Sharing Options: Go to the Home tab in the ribbon at the top of the Outlook window. Look for the Share Calendar option and select it.
- Configure Sharing and Permissions: A Sharing and permissions page or window will appear.
- In the designated field, type the name or email address of the person you wish to delegate access to.
- Crucially, assign delegate access permissions to this person. This is often done via a dropdown menu or selection box where you choose the level of access (e.g., Can edit, Delegate can view private items, Delegate can manage). The term "delegate access" implies a higher level of permission than just simple viewing.
Once you've completed these steps and confirmed the settings, the other person will receive a notification and can then open and manage your calendar according to the permissions you've assigned.
Understanding Delegate Access
Delegate access is more robust than standard sharing. It allows the delegate to act on your behalf, which can include:
- Scheduling meetings: Creating, modifying, and canceling appointments and meetings on your calendar.
- Responding to meeting requests: Accepting or declining invitations as if they were from you.
- Viewing private items: Depending on the specific delegate permissions granted, they may be able to see appointments you've marked as private.
Always choose the appropriate permission level based on the trust and responsibilities of the delegate.
For further details or options regarding specific delegate permission levels, you can refer to the official Microsoft support documentation linked in the reference.
