To publish your calendar in Outlook, you can make it available via a public link on the web, allowing others to view it without needing a direct share invitation.
Publishing a calendar in Outlook on the web involves a few simple steps, as outlined in the reference provided. This process generates web links that you can share.
Steps to Publish Your Calendar in Outlook on the Web
Follow these steps to publish a calendar using Outlook on the web:
- Access Settings: In the Calendar view, find and select Settings. This is usually represented by a gear icon.
- Find Publishing Options: Within the Settings menu, navigate to the section related to shared calendars and select Calendar publishing.
- Choose Your Calendar: Under the "Select a calendar" option, use the drop-down menu to choose the specific calendar you wish to publish.
- Set Permissions: Under "Select permissions," choose the level of detail you want people to see. Options typically range from just free/busy times to full event details. Select the appropriate level from the drop-down menu.
- Save Changes: After selecting the calendar and permissions, select Save to generate the publishing links (typically an HTML link for web viewing and an ICS link for subscribing).
Once saved, Outlook will provide you with the links you need to share your published calendar.
What Does Publishing a Calendar Mean?
Publishing a calendar makes it publicly accessible via a web link. This is different from sharing, which often requires specific permissions or sharing within an organization. When you publish, you typically get two types of links:
- HTML Link: A link that opens your calendar in a web browser for viewing.
- ICS Link: A link that allows others to subscribe to your calendar using another calendar application (like Google Calendar, Apple Calendar, etc.). Updates you make to your calendar will then appear automatically for subscribers.
Choosing the correct permission level during publishing is crucial to control how much information is visible to anyone with the link.
