How do you save an email in Outlook?

To save an email in Outlook, open the email you want to save and use the "Save As" function. Here's a breakdown of the process:

Open the Email: Double-click the email message you want to save. This will open the email in its own window.
Access the Save As Option:
- Go to the File menu in the top left corner of the Outlook window.
- Click on Save As.
Choose Save Location and Filename:
- In the "Save As" dialog box, select the folder where you want to save the email. You can navigate through your computer's folders in the left pane.
- In the "File name" box, type a descriptive name for the email file.
Select File Type:
- Click the "Save as type" dropdown menu.
- Choose the file format you prefer:
  - Outlook Message Format - Unicode (*.msg): This format preserves all Outlook-specific formatting, attachments, and message properties. It's generally the best choice if you want to be able to re-open the email in Outlook with all its original elements.
  - Text Only (*.txt): Saves only the text of the email, removing all formatting and attachments.
  - HTML (*.htm or *.html): Saves the email in HTML format, preserving some formatting.
  - Other options: Depending on your Outlook version and installed add-ins, you might see other options, such as Rich Text Format (*.rtf).
Save the Email: Click the Save button to save the email to the chosen location with the specified filename and file type.

Example:

Let's say you want to save an email from John Doe about a project update to your "Project Files" folder on your desktop. You would:

Now, the email will be saved as a .msg file in your "Project Files" folder. You can then access it later, even if it has been deleted from Outlook.

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