How do I export a data set in Photoshop?

To export files generated from a data set in Photoshop, you use the "Export Data Sets as Files..." script available in the File menu. This process allows you to automatically create multiple versions of your document based on the information provided in your data set (also known as variable data).

Photoshop's variable data feature lets you design a template and then populate specific layers (like text or images) with content from a structured data source, such as a CSV file. Once your data sets are loaded and applied, you can export each generated variation as a separate file.

Steps to Export Data Set Files

The primary method for exporting is through a dedicated script. Based on the reference provided, exporting formats like JPG and PDF, as well as others, is done by navigating to File > Script.

Here's how to export your data sets:

1. Prepare Your Document: Ensure your Photoshop document is set up with variable data linked to layers.
2. Load Data Sets: Go to Image > Variables > Data Sets to load the data sets you created or imported. Preview them to ensure they are correct.
3. Access the Export Script: Navigate to File > Scripts > Export Data Sets as Files...
4. Configure Export Settings:
   • Destination Folder: Choose where you want the exported files to be saved. Browse to the desired location.
   • File Naming: Define how the exported files will be named using a combination of text and data set names.
   • File Type: Select the desired file format for the export. Options typically include:
     • PSD (Photoshop Document)
     • JPEG (.jpg) - As mentioned in the reference, accessible via File > Script.
     • PDF (.pdf) - As mentioned in the reference, accessible via File > Script.
     • TIFF (.tif)
     • PNG (.png)
   • Options: Depending on the chosen file type, you may have additional settings (e.g., JPEG quality, PDF compatibility).
5. Run the Export: Click "OK" to start the export process. Photoshop will iterate through each data set and save a separate file for each one in the specified destination folder.

This script automates the repetitive task of manually changing data and saving each version, making it efficient to generate hundreds or thousands of unique files from a single template and data set.

Understanding File Types for Export

File Type	Description	Common Use Cases
PSD	Photoshop's native format; preserves layers and editability.	Future editing, archiving master templates.
JPEG	Compressed image format; ideal for photos and web use.	Web graphics, digital sharing, basic prints.
PDF	Document format; preserves layout, text, and graphics; can contain vector/raster.	Print-ready files, digital documents, forms.
PNG	Supports transparency; suitable for web graphics and logos.	Web graphics requiring transparency.
TIFF	High-quality, often uncompressed; good for print.	Professional printing, archival purposes.

Exporting data sets via File > Script is the dedicated workflow in Photoshop for automating the creation of multiple output files from a single variable-driven design template.