To collapse all pivot rows in your pivot table, right-click on any row label within the pivot table, navigate to "Expand/Collapse," and then select "Collapse Entire Field." This will collapse all rows in that field to their highest level.
Here's a breakdown:
- Right-Click: Locate any row label in the pivot table that you want to collapse. Right-click on it.
- Expand/Collapse Menu: A context menu will appear. Hover your mouse over the "Expand/Collapse" option (or similar, depending on your software version).
- Collapse Entire Field: From the submenu, select "Collapse Entire Field." This option will collapse all the row items in that specific field to their top level.
Example:
Let's say you have a pivot table with "Region," "State," and "City" as row fields. If you right-click on a "Region" row label and select "Collapse Entire Field," all regions will be collapsed, showing only the region names. The states and cities within each region will be hidden until you expand the region.
Alternative Method (May Vary by Software):
Some software packages might offer a "Collapse All" option directly in the PivotTable Analyze/Options tab, or a similar location. Check your specific software's documentation for a "Collapse All" command.
Important Notes:
- This method collapses all rows within the selected field.
- You can expand the collapsed rows individually by clicking the "+" (or similar) symbol next to the row label or using the "Expand" options in the right-click menu.
- To collapse only a single row and its sub-rows, simply right-click the specific row label, go to "Expand/Collapse," and select "Collapse."
