To open an embedded file while delivering your PowerPoint presentation in Slide Show (presentation) mode, you typically interact with the icon or object representing the file on the slide.
Steps to Open an Embedded File During a Presentation
Opening an embedded file during a live presentation relies on how the object was initially set up and the action triggered when you click it. The common method involves embedding the file and displaying it as an easily clickable icon.
Here's how it works, incorporating the setup step mentioned in the reference:
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Embed the File and Display as Icon: First, ensure your file (like a spreadsheet, document, or other object) is embedded into your PowerPoint slide. When embedding, select the option to "Display as icon". This makes the embedded object appear as a clear icon on your slide instead of showing the content directly.
- Reference Insight: As shown in the reference video, after embedding and checking "Display as icon," you will see the icon appear on your slide. The reference states that in normal view, you can "double click the embedded file to open it".
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Enter Presentation Mode: Start your PowerPoint presentation (Slide Show).
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Click the Icon: Navigate to the slide containing the embedded file icon. In presentation mode, clicking the icon (or sometimes double-clicking, depending on the object type and settings) typically triggers the embedded object's default action. This action is usually set to launch the native application (like Excel for a spreadsheet, Word for a document) and open the embedded file within that application.
Think of the icon in presentation mode as a button that performs the action of opening the embedded file, similar to how double-clicking opens it in the editing view as described in the reference.
Practical Considerations
- Ensure the native application for the embedded file is installed on the computer you are using for the presentation.
- A single click on the icon is the most common interaction in presentation mode to activate an embedded object.
In summary, set up the embedded file to display as an icon during the editing phase. Then, during your presentation, simply click the icon on the slide to open the embedded file in its associated application.
