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How Do I Paste a Slide Into PowerPoint Keeping Format?

Published in PowerPoint Formatting 2 mins read

To paste a slide into PowerPoint and maintain its original formatting, use the "Keep Source Formatting" option.

Steps to Keep Source Formatting When Pasting a Slide

When you copy and paste a slide from another presentation into your current PowerPoint, you can preserve its original look by following these steps:

  1. Copy the Slide: In the source presentation, select the slide you want to copy, and press Ctrl+C (or Cmd+C on a Mac) to copy it.
  2. Paste the Slide: In your destination presentation, navigate to the slide where you want to insert the copied slide. Press Ctrl+V (or Cmd+V on a Mac) to paste it.
  3. Use Paste Options: Immediately after pasting, a small button labeled (Ctrl) should appear in the bottom-right corner of the pasted slide. Click this button.
  4. Select "Keep Source Formatting": From the options that appear, choose "Keep Source Formatting". This ensures that the slide retains the original fonts, colors, background, and other design elements from the source presentation.

If you don't see the (Ctrl) button, you may need to adjust your PowerPoint settings. Go to File > Options > Advanced and under the Cut, copy, and paste section, make sure the "Show Paste Options button when content is pasted" is checked.

Alternative Method (Paste Special)

Alternatively, you can use Paste Special:

  1. Copy the slide (as described above).
  2. In the destination presentation, go to the Home tab.
  3. Click the dropdown arrow under the Paste button.
  4. Choose "Paste Special...".
  5. In the Paste Special dialog box, select "Microsoft PowerPoint Slide Object" and click OK. This often maintains the original formatting, though it might embed the entire source presentation file.

Why Use "Keep Source Formatting"?

Using the "Keep Source Formatting" option is important for maintaining consistency and visual appeal in your presentation, especially when combining slides from different sources with varying design themes. It prevents the pasted slide from adopting the destination presentation's theme, ensuring a seamless integration of the original slide's design.

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