A provisional handover, also known as provisional acceptance, signifies the transfer of responsibility for equipment or systems after a successful trial operation period. This is typically documented by a certificate signed by the purchaser, consultant, and contractor (or their authorized representatives), confirming the satisfactory completion of the trial.
In more detail, a provisional handover implies the following:
-
Successful Trial Operation: The key prerequisite is the satisfactory performance of the equipment/system during a defined trial period. This demonstrates that it meets the specified operational requirements.
-
Certificate of Completion: Formal documentation, usually in the form of a certificate, is essential. This certificate confirms that the trial operation was successful and is signed by all key stakeholders: the purchaser (owner), the consultant (if applicable), and the contractor.
-
Transfer of Responsibility: While not a complete transfer, provisional handover marks a shift in responsibility from the contractor to the purchaser. The purchaser can now begin to use the equipment/system, but the contractor may still be responsible for addressing any defects or issues that arise during a subsequent warranty or defect liability period.
-
Precursor to Final Handover: Provisional handover is often a step towards final handover or acceptance. It allows the purchaser to begin utilizing the equipment/system while the contractor retains some responsibility for its performance and any necessary corrections. The final handover usually occurs after the defect liability period has passed and all outstanding issues have been resolved.
-
Warranty Implications: The warranty period typically starts from the date of provisional handover, meaning the contractor remains responsible for addressing defects that arise during this period, even though the purchaser is using the equipment/system.
In essence, a provisional handover is a conditional acceptance that allows the purchaser to start using the equipment/system while ensuring the contractor remains accountable for its initial performance and any necessary adjustments.
