The duties involved in handing over and taking over security ensure a seamless transition and maintain consistent protection of assets and personnel. These duties are crucial for continuity and accountability.
Here's a breakdown of the key responsibilities during a security handover:
- Reviewing the Log and Entries: The security guard coming on duty should thoroughly examine the logbook and any entries made by the previous shift. This provides context on any incidents, ongoing issues, or special instructions.
- Discussion of Progress and Plans: The outgoing and incoming guards should discuss the progress made during the previous shift, any challenges encountered, and the plan for the upcoming shift. This ensures that both parties are aligned and aware of any potential risks.
- Thorough Building Check: Both the outgoing and incoming security personnel (including supervisors, if applicable) should jointly conduct a comprehensive inspection of the entire building or designated area. This includes checking doors, windows, alarms, security systems, and any other relevant security infrastructure. This ensures nothing is amiss and that all systems are functioning correctly.
- Equipment Check and Inventory: The outgoing and incoming guards should verify the presence and condition of all security equipment, such as radios, flashlights, keys, and emergency supplies. Any discrepancies or damages should be noted and reported immediately.
- Key Control and Accountability: Ensure proper handover of all keys and access cards, documenting the transfer in the logbook. Confirm that all keys are accounted for and properly secured.
- Incident Reporting: Any incidents, unusual occurrences, or security breaches that occurred during the previous shift must be thoroughly reported and documented in the logbook. Provide all relevant details to the incoming guard.
- Special Instructions and Alerts: Communicate any special instructions, alerts, or specific security concerns to the incoming guard. This might include information about scheduled deliveries, maintenance work, or potential threats.
- Communication System Check: Verify that communication systems, such as radios or intercoms, are functioning correctly and that the incoming guard is familiar with their operation.
- Review of Standing Orders and Procedures: The incoming guard should review the standing orders and security procedures to ensure they are up-to-date and understand their responsibilities.
- Confirmation of Understanding: The incoming guard should acknowledge that they understand the information conveyed during the handover and are prepared to assume their duties.
In essence, a successful security handover is a collaborative effort that involves thorough communication, detailed inspection, and a commitment to maintaining a secure environment.
