Importing data from SharePoint, often referring to SharePoint lists, allows you to use that information in other applications like databases or spreadsheets for further analysis, reporting, or integration.
One common way to import data from SharePoint is into a database like Microsoft Access.
Importing SharePoint Lists into Access
Microsoft Access provides a built-in feature to pull data directly from SharePoint sites, specifically SharePoint lists. This process essentially brings a copy of your SharePoint list data into a new table within your Access database.
Here's how the process typically works:
Steps to Import from a SharePoint Site
- Initiate the Import Process: Within Microsoft Access, navigate to the feature for getting external data. This action will usually open a dialog box.
- Specify the Source: In the dialog, often titled something like "Get External Data – SharePoint Site", you will need to specify the exact address (URL) of the source SharePoint site containing the lists you want to import.
- Choose the Import Method: Select the option to "Import the source data into a new table in the current database". This creates a static copy of the data at the time of import.
- Select Lists to Import: The wizard will display a list of available lists from the specified SharePoint site. From this list, select the specific lists that you want to import into your Access database.
- Complete the Import: Click the appropriate button (often "Next" or "Finish") to proceed. Access will then import the selected SharePoint list data into new tables within your current database.
Once imported, the SharePoint list data resides as a standard table (or tables) in your Access database, which you can then query, link with other data, or use in forms and reports.
Note: This method creates a snapshot of the data. Changes made in the original SharePoint list after the import will not automatically reflect in the imported Access table.
