Deleting all files in SharePoint can be achieved in a few ways, depending on whether you are working with a list or a document library, and the number of files involved. Here's a breakdown of methods:
1. Manually Deleting Files in a Document Library:
- Select Files: Navigate to the document library in SharePoint. Check the box next to each file you want to delete, or select all files by checking the box at the very top.
- Delete: Click the "Delete" button in the command bar above the list. The location of the button might vary based on your SharePoint version.
- Confirm Deletion: You will likely be prompted to confirm the deletion. Confirm to send the files to the Recycle Bin.
2. Using the "Delete All" Option (If Available):
- Some SharePoint configurations might offer a "Delete All" option in the library settings or via a context menu. Check if your specific setup provides this feature.
3. Deleting List Items in a SharePoint List:
- Select Items: In a SharePoint List, check the boxes in the left column next to each item you want to delete.
- Delete: Click the "Delete" button in the top menu.
- Confirm Deletion: Confirm the deletion to move the items to the Recycle Bin.
4. Utilizing Bulk File Delete Tools (For Large Libraries):
- For very large document libraries, manually deleting files can be cumbersome and time-consuming. Consider using third-party tools designed for bulk file deletion. One such example is Bulk File Delete by Virto mentioned in the reference material. These tools often provide features like filtering, scheduling, and reporting.
5. PowerShell Scripting (For Advanced Users):
- PowerShell can be used to automate the deletion process. This is a powerful option for administrators or those comfortable with scripting. You would need to use the SharePoint Online Management Shell.
Important Considerations:
- Recycle Bin: When you delete files in SharePoint, they are moved to the Recycle Bin. You can restore them from the Recycle Bin if needed. Files remain in the Recycle Bin for a specific period (typically 30-90 days, depending on configuration) before being permanently deleted.
- Permissions: Ensure you have the necessary permissions (typically Contribute or higher) to delete files in the SharePoint library or list.
- Caution: Deleting files is a permanent action. Back up your data before deleting large numbers of files.
- Second-Stage Recycle Bin: Deleted items are moved to the first-stage Recycle Bin. After items are deleted from the first-stage Recycle Bin, they move to the second-stage Recycle Bin, where a SharePoint administrator can permanently delete them.
Before deleting any files, ensure you have a backup and understand the impact of removing the data.
