Highlighting text in Microsoft applications such as Word, Excel, and PowerPoint is a straightforward way to draw attention to important information. The process typically involves selecting the desired text and using the "Text Highlight Color" tool found on the Home tab.
Easy Steps to Highlight Text
To highlight text in your Microsoft document, spreadsheet, or presentation, follow these simple steps:
- Select the Text: Use your mouse or keyboard to select the specific words, phrases, or paragraphs you wish to highlight.
- Go to the Home Tab: Locate and click on the Home tab in the ribbon at the top of the application window.
- Find the Highlight Tool: In the Font group on the Home tab, find the Text Highlight Color button. It looks like a marker pen with a color underneath.
- Choose Your Color: Click the small arrow next to the Text Highlight Color button. This will open a palette of available highlight colors. Click on the color you want to use.
- Tip: If you just click the Text Highlight Color button itself (not the arrow), it will apply the last used highlight color.
After selecting the color, the text you previously selected will instantly be highlighted in that chosen color.
Quick Reference Table
Here's a quick summary of the steps:
| Step | Action | Location |
|---|---|---|
| 1 | Select the text | Document area |
| 2 | Go to the Home tab | Ribbon (Top of app) |
| 3 | Select Text Highlight Color | Home Tab, Font group |
| 4 | Choose a color from the palette | Dropdown Menu |
Highlighting Multiple Sections or Removing Highlight
- Highlighting Multiple Areas: To highlight several separate parts of your document, you can first click the Text Highlight Color button (after choosing a color). Your mouse pointer will change to a marker pen icon. You can then click and drag over any text you want to highlight. To turn off the marker pen, click the Text Highlight Color button again or press the
Esckey. - Removing Highlight: To remove highlighting, select the highlighted text, go back to the Text Highlight Color tool on the Home tab, click the arrow, and choose No Color.
This method provides an easy way to mark key points for review, study, or collaboration within your Microsoft Office files.
