The Word Backstage, often referred to as the Microsoft Office Backstage view, is a dedicated space within Microsoft Word and other Office programs where you manage your files and program settings, rather than editing document content.
Understanding the Backstage View
Think of the Backstage view as the 'command center' for managing your documents and the application itself. Unlike the Ribbon, which focuses on commands for working within your document (like formatting text or inserting tables), the Backstage view handles tasks related to the file's lifecycle and application configuration.
When Does it Appear?
According to the reference, the Backstage view may appear:
- When you start a Microsoft Office program (like Word).
- When you select the File tab in the Ribbon.
What Can You Do in Backstage View?
The Backstage view provides access to essential file and program management functions. Based on the provided reference and common usage, key actions include:
- Create New Files: Start a new blank document or choose from various templates.
- Open Existing Files: Access recently used documents or browse for files on your computer, cloud storage, or shared networks.
- Save & Save As: Preserve changes to your current document or save it with a new name, location, or format.
- Print: Configure printing options, preview your document, and send it to a printer.
- Change Options: Access program-wide settings and preferences (e.g., language, proofing tools, saving defaults).
- Perform Other Actions: This broad category includes tasks like sharing, exporting, transforming (e.g., to web page), protecting the document, checking compatibility, and accessing information about the document and your account.
Here's a simple representation of typical Backstage sections:
| Section | Purpose |
|---|---|
| Home | Recent files, Pinned files, New/Open shortcuts |
| New | Create new documents from templates |
| Open | Browse and open existing documents |
| Info | Document properties, Protection, Compatibility |
| Save/Save As | Save current document |
| Configure printing options and print | |
| Share | Share document with others |
| Export | Save in different formats (PDF, etc.) |
| Account | Manage Office account and connected services |
| Options | Access Word program settings |
In essence, the Backstage view is the hub for all actions that don't directly involve modifying the content on the document page itself. It streamlines workflows for file handling and application customization, making it a crucial part of the Microsoft Word user experience.
