Deleting job history on your Xerox Altalink multifunction printer is a straightforward process, primarily handled through the device's control panel menus. This action is often performed for privacy, security, or data management reasons.
To delete the job history, you need to access the administrative settings on the device.
Steps to Delete Job History
Follow these steps using the control panel on your Xerox Altalink:
- Log in as a System Administrator. Access the login screen on the control panel and enter the administrator credentials. This ensures you have the necessary permissions to modify system settings.
- Navigate to the Device Settings: At the control panel, touch the Device button.
- Access Tools: Within the Device menu, touch the Tools option.
- Go to Security Settings: In the Tools menu, locate and touch Security Settings.
- Select Job Data Removal: Within Security Settings, touch Job Data Removal. This section allows you to configure or initiate the deletion of job history and related data.
Note: The exact options within "Job Data Removal" may vary slightly depending on your Altalink model and firmware version. You might find options to delete specific types of job history (like scan jobs, print jobs) or set up automatic deletion.
Why Delete Job History?
- Privacy: Prevents unauthorized viewing of documents that have been printed, scanned, or faxed.
- Security: Reduces the risk of sensitive information being accessed from the device's logs.
- Compliance: Helps meet data retention policies or regulatory requirements.
By following the steps to navigate to the Security Settings→Job Data Removal section after logging in as a System Administrator and accessing Device→Tools, you can manage and delete the job history stored on your Xerox Altalink device.
