You can change your Zoom email notifications by signing in to the Zoom web portal and accessing your Settings. This is where you control the various alerts you receive about your meetings, recordings, security, and more.
How to Manage Your Zoom Email Notifications
Managing the emails Zoom sends you is straightforward and done through your account settings online, not within the desktop or mobile application. Follow these steps to find and adjust your notification preferences:
- Sign in to the Zoom web portal. Open a web browser and go to the Zoom website. Sign in using your credentials.
- Click Settings in the navigation menu on the left side of the page.
- Scroll down or click Email Notification from the available tabs or links within the Settings page.
Once you are on the Email Notification settings page, you will see a list of events that can trigger an email alert.
Adjusting Specific Notification Types
Within the Email Notification section, you'll find various options, typically controlled by toggles (on/off switches) or checkboxes. Each setting corresponds to a specific event in your Zoom account.
For example, as indicated in the reference:
- To reduce email clutter related to cloud recordings, you can click to toggle When the cloud recording is going to be permanently deleted from trash setting off. This prevents you from receiving an email warning before a recording you moved to the trash is permanently removed.
Other Notification Settings Available
While the specific reference highlights the recording deletion notification, this section of the Zoom web portal contains settings for numerous other scenarios, allowing you to customize your inbox experience. These often include notifications for:
- When attendees join before the host.
- When a meeting is scheduled, starts, or is updated.
- When cloud recordings are available.
- Security and alternative host notifications.
You can go through the list and enable or disable notifications based on your preference for staying informed versus reducing email volume.
Tips for Managing Zoom Notifications
- Review Periodically: Your meeting habits or role might change, so it's a good idea to review your email notification settings every few months.
- Understand Each Setting: Hover over or click on the information icons (if available) next to each setting to understand exactly what event triggers the notification.
- Balance Information vs. Clutter: Decide which notifications are essential for your workflow and which ones are simply duplicates of information you get elsewhere or don't need immediately.
By navigating to the Email Notification section in the Zoom web portal settings, you gain control over the flow of information from Zoom to your inbox, tailoring it to your specific needs.
